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Rene Baudouin SOULGA

Operations specialist | Administrative and Projects Management

About me WORK EXPERIENCE EDUCATION SKILLS Keys documents
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Permis de conduire
Gloucester, Ottawa (K1V 2S1) Canada (Ontario)
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Employment status
En recherche d'emploi
En recherche active
PROFESSIONAL SUMMARY
Bilingual French and English, René Baudouin SOULGA brings over seven years of experience in key managerial roles. With four years specifically in non-profit organizations, such as United Nations Organization for Migration (IOM) and the United Nations International Fund for Agricultural Development (IFAD), he has developed a diverse skill set in operations Management. His expertise spans human resources management, procurement, Budget monitoring, Administration, Project Management, travel arrangement and international relations. René is well-prepared to deliver strategic value and excel in complex, challenging environments. His broad experience and proven track record make him a valuable asset to any organization.
WORK EXPERIENCE
  • Prioritize and manage around ten daily incoming emails and phone calls, optimizing response times and ensuring comprehensive replies to partners.
  • Draft response letters to various incoming correspondences, including memos, and format texts according to the organization’s administrative standards.
  • Organize and coordinate meetings, appointments, and travel arrangements for team members, ensuring seamless planning.
  • Maintain accurate records and databases, guaranteeing the integrity and confidentiality of information.
  • Perform routine administrative tasks such as filing, scanning, and photocopying, thereby supporting daily operations.
  • Utilize management software such as PeopleSoft Financial, OBI, and ORACLE to prepare and allocate budgets, adhering to disbursement rates for five projects, including CAD 1,047,884.73 from the 2024 regular budget, CAD 41,488 from the 2023 carry-forward budget, and CAD 170,683.69 from supplementary funds received from partners and donors.
  • Assist in planning travel for staff and consultants by preparing individual travel authorizations, mission terms of reference, security advisories from the United Nations Department of Safety and Security (UNDSS), staff health information (vaccinations, etc.), country health status, and booking hotels and flights while optimizing travel options within budget constraints.
  • Participate in and support the design of 2 national projects, 11 supervision missions, 9 support missions, and 2 project closures and completion missions, ensuring adherence to deadlines and providing accurate, up-to-date reports.
  • Collaborate with procurement teams for the acquisition of office supplies by preparing purchase orders, issuing tenders, and selecting suppliers.
  • Work with human resources teams to recruit 53 consultants in 2023 and 41 consultants in 2024 through the Enterprise Resource Planning (ERP) system to ensure supervision of various projects.
  • Upload 24 mission reports into the organization’s data management system.
  • Serve as the organization’s country security focal point, participating in meetings with the United Nations Department of Safety and Security (UNDSS) and implementing security measures and providing advice for staff and consultants.
En savoir +
  • Supervised and mentored a team of 7, including task delegation and schedule management.
  • Organized weekly training sessions for staff to ensure compliance with procedures and standards established by Immigration, Refugees and Citizenship Canada (IRCC).
  • Coordinated daily office operations to efficiently handle visa application processing, adhering to IRCC regulations.
  • Oversaw the reception of approximately 70 clients daily, ensuring high-quality customer service by providing information and directing clients to authorized IRCC consular services.
  • Ensured the completeness of all required immigration documents while maintaining confidentiality and security of clients’ personal data.
  • Prepared daily, weekly, and monthly reports, and managed internal databases using Excel and Word.
  • Continuously responded to professional and client emails using Outlook.
  • Supervised the call center team to ensure uninterrupted operations and the accuracy of information relayed to clients.
  • Regularly communicated with clients to facilitate effective coordination and resolve operational issues.
  • Implemented improved processes, such as rotational work schedules, to diversify staff tasks and ensure operational continuity in case of absences.
  • Supervised the biometric data collection operations for clients on behalf of the Biometric Support Operational Unit (BOSU), and managed data entry into VFS Global, IRCC portals, including the Global Case Management System (GCMS).
  • Established an additional on-site form-filling service, promoted paid SMS services, and managed daily office revenues of approximately CAD 10,000.
En savoir +
  • Received and entered visa application data and documents online, as well as collected biometric data from clients for IRCC.
  • Conducted thorough verification of the completeness of required documents based on the type of visa requested.
  • Managed client interactions, including phone calls and emails, to respond to inquiries and provide information.
  • Prepared and dispatched visa documents via postal service and DHL to the visa processing center.
En savoir +
EDUCATION

Master’s Degree in Business and Organizational Management: Humanitarian Action

2iE - International Institute for Water and Environmental Engineering • Ouagadougou, Burkina Faso •

Janvier 2021 à juillet 2023
This program trains students in the strategic management of crises and humanitarian operations, with a focus on emergency planning, resource management in critical situations, and humanitarian impact analysis. It develops skills for coordinating crisis responses and optimizing interventions in emergency situations.
En savoir +

Master’s Degree in Project Management

International Institute of Management (IIM)

Août 2021 à juillet 2023
My five-year academic journey in project management provided comprehensive training in methodologies and tools essential for effectively planning, executing, and controlling projects. The curriculum covered risk management, resource and budget management, team coordination, and stakeholder communication.

Bachelor’s Degree in Business Administration: Marketing and Communication

International Institute of Management (IIM)

Octobre 2015 à juillet 2016
My three-year studies in marketing and communication focused on communication and promotion strategies, brand management, and media engagement. Students gain expertise in content creation, campaign management, and consumer behavior analysis, with an emphasis on tools and techniques to influence and engage target audiences.

Undergraduate Degree in Marketing/Marketing Management (General)

International Institute of Management (IIM)

Octobre 2013 à juillet 2015
My two-year studies in marketing and commercial management covered fundamental principles of marketing, sales management, and business strategies. The program also included client relationship management, negotiation techniques, and market analysis. I learned how to design and implement effective marketing plans.
Keys documents

Bilingual proficiency.

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SKILLS

Project Management

  • Administration
    Expert
  • Budgets
    Avancé
  • Project Management
    Avancé
  • Human Resources
    Avancé
  • Procurement
    Avancé
  • Operations
    Expert
  • Customer service representative
    Expert
  • Travel arrangement
    Expert
  • PeopleSoft
    Expert
  • ERP
    Expert
  • Ms Office (Word, Excel, PowerPoint, Outlook)
    Expert
  • Meetings Apps (Teams, Zoom, Google Meet)
    Expert
Languages
  • Anglais
    Bon niveau
    B1
  • Français
    Expert
    C1
Conferences and Events
2024

(Inauguration of the IFAD Country Office)

The inauguration of the IFAD Office in Ouagadougou was a significant event that marked the official opening of the International Fund for Agricultural Development (IFAD) presence in Burkina Faso. The event brought together key stakeholders, including government officials, representatives from international organizations, and members of the local community. The ceremony highlighted IFAD's commitment to supporting agricultural development and rural poverty reduction in the region. Speeches were delivered by prominent figures, including the Minister of Foreign Affairs, the Minister of Agriculture, and the Vice President of IFAD, emphasizing the importance of collaboration and sustainable development. The event also featured a tour of the new office facilities, showcasing the resources and infrastructure dedicated to enhancing agricultural initiatives in Burkina Faso.
2023

(RESI-2P Project Negotiation Workshop)

The Project Negotiation Workshop was a pivotal event designed to facilitate discussions and agreements between various stakeholders involved in the project's development and implementation. Participants included government representatives, project managers, financial institutions, and international partners. The workshop aimed to align the objectives, strategies, and responsibilities of all parties, ensuring a clear and mutually beneficial path forward. Through structured sessions, including presentations, roundtable discussions, and negotiation exercises, attendees worked to finalize project details, address any potential challenges, and solidify commitments. The outcome of the workshop laid the groundwork for successful project execution, fostering collaboration and ensuring that all stakeholders were on the same page regarding the project's goals, timelines, and resource allocations.
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