Rene SOULGA
Operations specialist | Administrative and Projects Management
Permis de conduire
Gloucester, Ottawa (K1V 2S1) Canada (Ontario)
EMPLOYMENT STATUTS
En recherche d'emploi
En recherche active
PROFESSIONAL SUMMARY
Bilingual French and English, René Baudouin SOULGA brings over seven years of experience in key managerial roles. With four years specifically in non-profit organizations, such as United Nations Organization for Migration (IOM) and the United Nations International Fund for Agricultural Development (IFAD), he has developed a diverse skill set in operations Management. His expertise spans human resources management, procurement, Budget monitoring, Administration, Project Management, travel arrangement and international relations. René is well-prepared to deliver strategic value and excel in complex, challenging environments. His broad experience and proven track record make him a valuable asset to any organization.
EExecutive Assistant – Transition Program Coordinator
The Duke of Edinburgh's International Award - Canada.Toronto
Depuis octobre 2024
CDD
Toronto
Canada - Ontario
- Administered the Intranet Portal, streamlined scheduling processes, and ensured all board and committee meetings were efficiently organized. For instance, coordinated quarterly board meetings by scheduling agendas and managing pre-meeting material distribution.
- Organized meetings, conferences, and internal events, managing all logistics, from venue arrangements to agenda preparation. Successfully planned the annual staff retreat, handling venue booking, travel logistics, and post-event feedback surveys to refine future events.
- Supported all teams through standardized administrative procedures, ensuring consistency and efficiency. Documented and implemented office protocols that reduced response times for requests by 15%.
- Delivered high-quality administrative support directly to the CEO and COO, facilitating smooth daily operations and enhancing executive team productivity.
- Established and continuously updated office policies and procedures, fostering organizational efficiency. For instance, introduced a document control policy that improved access to critical information across departments.
- Responded promptly to administrative correspondence, ensuring timely responses and maintaining professional communication standards across the organization.
- Assisted in the rollout and communication of organizational policies, including the employee benefits plan, ensuring comprehensive understanding and compliance among staff.
- Supported HR and IT departments in onboarding and offboarding processes, handling equipment requests and setup for new hires, as well as ensuring the efficient return of assets for departing employees.
- Managed logistics for external events, including travel and accommodation arrangements, ensuring that all participants had seamless support for business travel needs.
- Led the transition planning for the Toronto office closure, including conducting feasibility analyses, verifying legal requirements, coordinating maintenance, and addressing operational tasks essential for a smooth relocation process.
- Played a key role in organizing and executing various organizational initiatives, coordinating tasks, tracking project timelines, and providing administrative support to project teams.
- Identified areas for improvement in administrative tools and processes, conducting analyses and proposing solutions. Implemented an improved task tracking system that increased administrative efficiency by 20%.
Description de l'entreprise
Non-Profit Organization
Site web de l'entreprise